Data policy

Legal basis for the processing of personal data

The legal basis for our processing of personal data is Article 6(1)(a) (consent) and (f) (legitimate interest) of the General Data Protection Regulation (GDPR). The legitimate interest we pursue is the interest in ensuring the functionality of the website.

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Disclosure

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When you are a customer, supplier or other collaborator - or on your way to becoming one

When we initiate a dialogue about a future collaboration with the company you represent, and when we enter into an agreement on collaboration, whether it concerns customer or supplier relations, we collect necessary information about you.

This concerns ordinary personal information such as name, email, mobile number, position, meeting activity, and more.

The same applies if you fill out the contact form on the website.

When you visit Picca's offices in Silkeborg, Søborg or Troldhede, we collect personal information via CCTV, which takes place, among other places, at the company's entrance.

Purpose of processing personal information

The purpose of processing your information is, among other things, the administration of your relationship with Picca Automation A/S, including dialogue, meeting activity, invoicing, and accounting, security for our employees, and to prevent theft (video surveillance).

Legal basis for processing personal information

The legal basis for our processing of your personal information is Article 6(1)(b) and 6(1)(c) of the General Data Protection Regulation (GDPR) and Article 6(1)(f) - legitimate interest. The legitimate interests we pursue are the possibility of dialogue and establishment of collaboration, the desire for security for our employees and visitors, and the minimization of the risk of theft.

How long do we keep your personal information

We keep your personal information when we have a legitimate interest. We have this as long as we have a dialogue about collaboration and as long as we have a current collaboration, as well as a period thereafter.

When a customer or supplier relationship ceases, we assess which information should be deleted and which should be kept, and for how long. For example, we are required by law to keep certain information for a minimum of 5 years in accordance with the Bookkeeping Act.

Video recordings are overwritten continuously, and the information is stored for 30 days.

Processing security

We value the protection of personal data and have established internal rules on information security that contain instructions and procedures that protect your information from unauthorized disclosure, prevent unauthorized access to the information, and prevent loss of data.

Your rights

Under the General Data Protection Regulation, you have a number of rights regarding our processing of information about you.

If you want to exercise your rights, please contact us.

Right to access (access right)

You have the right to access the information we process about you, as well as a number of additional information.

Right to rectification (correction)

You have the right to have incorrect information about yourself corrected.

Right to erasure

In certain circumstances, you have the right to have information about you deleted before the time of our normal general deletion occurs.

Right to restriction of processing

In some cases, you have the right to have the processing of your personal data restricted. If you have the right to restrict processing, we may only process your data - except for storage - with your consent or for the establishment, exercise, or defense of legal claims, for the protection of the rights of another person or for reasons of important public interest.

Correction of Objection

In certain cases, you have the right to object to our processing of your personal data.

You can read more about your rights in the Data Protection Agency's guide to the rights of data subjects, which you can find at www.datatilsynet.dk.

Complaint to the Data Protection Agency

You have the right to file a complaint with the Data Protection Agency if you are dissatisfied with the way we process your personal data. You can find the Data Protection Agency's contact information at www.datatilsynet.dk.

Contact Information

If you want to exercise your rights or have questions about this privacy policy, please contact:

Init Group
Gladsaxevej 382
2860 Søborg
+45 39 53 73 00